A modern property management system, an event platform, and a full accounting ledger — purpose-built for retreat centers, conference venues, and multi-season camp properties. Stop juggling Cloudbeds, Cvent, and QuickBooks. Run the whole year in one system.
And you're doing it with software that was never designed for any of it. A hotel PMS that fights you every time a group wants to buy out half the property. An event tool that doesn't know what a cabin is. An accountant cleaning it all up three weeks late.
Three systems. Three bills. Three places the data lives. One Playbook replaces all of it.
Every unit has its own capacity, bed layout, amenities, cleaning checklist, and seasonal rate card. No forcing a cabin into a "hotel room" data model.
Availability at the bed level, holds at the group level, and no double-books when two admins are booking at once.
8 rotation blocks, 3 meal seatings, and one AV tech for the whole event. The same rotation engine that schedules 600 campers through 40 activities every summer — pointed at your conference.
Every reservation, session fee, damage charge, and deposit is already a GL line — with a category, class, and location tag. Close the month in one afternoon, not three.
Most retreat centers have a lodging P&L in a hotel PMS, an event P&L in a spreadsheet, and an "everything else" P&L in QuickBooks. Nobody sees the whole picture until the accountant glues it together in April. On Playbook, your board dashboard shows real-time revenue by program, property, season, and unit type — because every dollar was tagged at the point of sale.
Six archetypes we see again and again — each one tired of stitching three systems together.
Hotel PMS vendors charge per room, per booking, per guest. We don't. Your volume is your business — not ours to tax.
Also run a summer camp on the property? Your camp operations on Camp Playbook bundle in at a blended rate — never pay for the same platform twice.
Send us whatever you've got — your rate sheet, inventory list, upcoming group manifests, your retreat calendar, last quarter's AR aging, a photo of the whiteboard in the booking office. We'll pull it into Playbook and show it back to you live on the tour.
Submitting opens your email app with the message pre-filled. You'll just need to attach the files listed above and hit Send. We reply within 4 business hours.
Book a 20-minute screen share. We'll pre-load your lodging inventory, one sample group, and one sample conference so you can see what Playbook looks like with your data — not a generic demo.